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William E. Dermody Free Public Library, Carlstadt, NJ

Gifts and Donations Policy

At this time, the Library is unable to accept donations of books, DVDs, and other materials

In order to support the Library’s mission, gifts of money are welcomed and appreciated.  Gifts of library materials may be accepted by the Director at his or her discretion and shall be reported to the Board of Trustees.

All gifts received shall be subject to the policies of the William E. Dermody Free Public Library and shall be used or disposed of at the discretion of the Director and the Board of Trustees utilizing the Library’s standard operating procedure and criteria.  Gifts made to memorialize an individual, organization, or event may be accepted after consultation with the Director. However, no gift shall be accepted where the donor requires any other restrictions or limitations as to its use and disposal.

All gifts shall be acknowledged in writing. The acknowledgement of monetary gifts shall include the value of the gift.  However, the Library shall not appraise other gifts for tax purposes, but shall identify and/or describe the gift in acknowledgements.

Books and Other Library Materials

Unrestricted donations in good condition will be accepted providing the donor understands that the Library will make use of these items as it sees fit, including being sold to a private dealer.  No used textbooks will be accepted.  Upon acceptance, the Library will give the donor a receipt for the books donated, however no dollar amount will be attached to this receipt.

In Kind Goods and Services

Because the Library’s needs evolve with time, donations that support the Library’s mission and are compatible with the Library’s policies and appropriate laws consisting of gifts in kind, personal property, library materials, and real estate will be accepted on the same basis as items purchased by the Library; that is, at some point in the future the Library may choose to sell, lend or gift (generally to another charitable or town organization) various books, materials and other holdings (including furnishings and art).  Donations become the property of the Library and will be used in the best interests of the Library as determined by the Trustees.  The Library will not appraise or estimate the value of such donations.  The responsibility for such assessment lies with the donor. (The Library cannot own real estate per se.)


Unless otherwise designated, gifts of monies, stocks or securities may be accepted by the Library.  In the case of monies donated with a request to name a room or area or place a commemorative plaque in the Library, the Board of Trustees will rule on the appropriateness of the name submitted.  The only case in which the Board of Trustees will not be involved in a conditional gift is when the monies are designated to purchase a book(s) in memory or in honor of an individual or organization; the donor may select the subject of interest for the purchase of the book(s), but not the title(s).  Professional librarians will make the selections.

Objects/Art Work/Landscaping Plants/Artifacts

All gifts in this category must be approved by the Board of Trustees.  Upon acceptance the Library will give the donor a receipt or written acknowledgement for the items donated; however, no dollar amount will be attached to this receipt.

Adopted May 11, 2015